Eximkey - India Export Import Policy 2004 2013 Exim Policy
Customs Notification, Circulars Public Notice Public Notices w.e.f 01/04/2002 PUBLIC NOTICE NO. 59/2002 Date : 16.05.2002
F.No. S/1-14/2002 EDI

PUBLIC NOTICE NO. 59/2002 Date : 16.05.2002

Sub : ICES/Export – Filing of Shipping Bills through floppy – reg.

Attention of CHA, Exporter, Trade and all concerned is invited to the Public Notice No. 42/99 dtd. 22.03.99 wherein a detailed procedure had been laid down for computerized processing of Shipping Bills under the ICES-Exports at New Custom House, Mumbai.

Attention is further invited to Para 3.5 of the said Public Notice No. 42/99 dtd. 22.03.99 wherein an option known as Remote EDI System had been made available for filing the Shipping Bills electronically.

Following the introduction of several new modules ion the ICES-Export, the task of filing Shipping Bill on floppy has also been taken up. Remote EDI System, a software package which enables preparation of Shipping Bill in the format acceptable to ICES is made available to the CHA/Exporter. The package generates a text file of the document, dials NICNET and transmits the document to the Customs Server. The file format in which ICES accepts data is as per Annexure ‘A’ to this Public Notice. This document explains in details the file formats of the Shipping Bill and the procedure of interaction with the Customs.

The trade and all concerned are requested to avail of this facility of filing Shipping Bill, through floppy, which will be made effective w.e.f. 22.05.02. This facility is presently optional and will be made mandatory in due course. But as on date in case No. of items are more than 10 in a S/B then it would be mandatory to file S/B on floppy system.

Sd/-
Commissioner of Customs (General)
Mumbai

Encl : Annexure ‘A’

Attested

(S.K. Rahman)
Dy. Commissioner of Customs EDI

ANNEXURE – ‘A’


2. Guide lines for preparation data file


General Instructions :


1.	Field delimiter :  ASCII Chr 29 : ^]

2.	If the field information not applicable or available, still the field delimiter shall be given.

	Example : Table – Exchange
	If the currency code used is DKK, which is a standard currency, then the
	Flat file structure shall be :

	DKK^]^]^]^]Y]^]^]^]

3.	Record delimiter : New line Character

	DOS :		ASCII Chr	-	^M^J
	Unix :		ASCII Chr	-	^J

4.	The flat files shall be copied only on the root directory of floppy.

5.	Single floppy can have multiple files.

	File naming convention :

	.be		Example :	45799.be, 12345699.be
	.be				68999.sb, 12345699.sb

6.	CHAs/Importers have to adopt the Code directories as maintained by
	Customs for Currency code, Country code, Port Code etc.

7.	All dates are to be transferred in DDMMYYYY format.
	File name – Maximum length :    8 Characters.

Procedure of SB submission through floppy at the Customs House

- Only 3.5” Size Floppy shall be used. - Virus free floppies only be accepted. - Floppies shall be submitted at the Facility Counter at the Customs House. - The Facility Counter will copy the files on to the PC. - The Job will then be submitted automatically to ICES. - CHA/Exporter has to approach the Enquiry / Facility Counter for status of submission. Message Formats Pre-requisites for submission of Shipping Bill through floppy : 1. Regstration of IEC The Import Export Code shall be registered on ICES. 2. Registration of Custom House Agent. CHA License shall be registered on ICES. 3. Registration of Account Number in the Bank, in which drawback remittance is made by Customs. This is essential for automatic remittance of drawback. 4. Exports under DEE/EPCG schemes require registration of Licenses with the ICES. 5. Registration of Account Number in the bank through wich the foreign exchange is realized. 6. Code Directories. The Code directories as specified in the document shall be used. 7. The flat file shall be in the format as described in the document. 8. Drawback Schedule Number shall be entered in the following format : Ex : 0302.021 9. Date fields are to be transferred in YYYYMMDD format. 10. The users (Exporter or CHA) who want to submit the documents on floppy have to register themselves on ICES. Procedure of creating a flat file : The existing software in the systems of the CHAs/Exporter has be modified to generate a flat file in the format acceptable to ICES. The file shall be created the order as specified below : Line 1 : Character 1-10 2.0 Hard Coded Line 2 : Character 1-9 SB Hard coded This line is followed by master details of SB in the order as given in the Table. There shall be single line for master details. Line 3 : Character 1-15 INVOICE Hard Coded This is followed by invoice details in the order as described in the Table. There can be multiple invoices. Next Line: Character 1-11 ITEM Hard Coded This is followed by items of export in the order as described in the Table. There can be multiple items per invoice. Next Line: Character – 1-12 QUOTA Hard Coded This is followed by information on Allocation Numbers issued by AEPC/CTEPC in the order as described in the Table. There can be more than one record for a SB. Next Line : Character 1-14 DOCLIST Hard Coded The list of documents to be enclosed with the SB shall be entered in this table. There can be multiple records. Next Line : Character 1-15 EXCHANGE Hard Coded This is followed by exchange rate information in the order as described in the Table. There will be number of lines equivalent to the number of currencies used in the SB. Next Line : Character 1-10 DBK Hard Coded This is followed by details of items on which drawback is claimed, in the order as described in the Table. There can be multiple invoices. Next Line : Character 1-18 ITEMRAWMTRL Hard Coded This is followed by the details of items exported under DBK and drawback is on raw material used in the item exported. There can be multiple entries. Next Line : Character 1-11 DEEC Hard Coded This is followed by the details of items exported under DEEC scheme, in the order as described in the Table. There can be multiple items. Next Line : Character 1-11 CESS Hard Coded List of items on which Cess is levied shall be given in the Table. There can be multiple items. Next Line : Character 1-17 ITEMACCESS Hard Coded List f accessories item-wise shall be given in the Table. There can be multiple records. Next Line : Character 1-15 APPENDIX Hard Coded DBK and DEEC declarations shall be given in this Table. DBK SB : There shall be one record. DBK & DEEC SB : There shall be two records. Last Line : Character 1-11 DEPB Hard Coded There can be multiple records. Information of DEPB items. Next Line Character 1-17 DEPBPARENT Hard Coded There can be multiple records. Next Line Character 1-9 PACKING_LIST Hard Coded There can be multiple records. Next Line: Character: 1-8 EOU Hard Coded Next line: Character: 1-8 STUFF Hard Coded Next line: Character 1-8 ROTATION Hard Coded Single record per Shipping Bill Next line: Character 1-8 CONTAINER Hard Coded There can be multiple record per Shipping Bill Next line: Character 1-8 End of document identifier Hard Coded File Format The field delimiter is chr(29) (^]). The order of information should be same as given below. (M) = Mandatory Field 1.1E CACHE01 : Shipping Bill SB
Field description Field Type Length
Job Number N 7 K Job Date Date K Type of SB C 1 M CHA Licence number C 8 M IEC C 10 M Branch Sr. No. N 3 M IE Name C 50 M IEC Address 1 C 35 M IEC Address 2 C 35 O City C 25 O State C 25 M PIN N 6 M Class of exporter C 1 M EPZ Code C 1 M Consignee Name C 35 M Consignee Address 1 C 35 M Consignee Address 2 C 35 O Consignee Address 3 C 35 O Consignee Address 4 C 35 O Consignee Country C 2 M RBI waiver number C 20 M RBI waiver date Date M State of origin of goods C 2 M Authorized dealer code C 10 M Port of loading C 6 M Port of destination C 6 M Country of destination C 2 M Category of SB C 2 O Type of Exporter C 1 M Nature of Cargo C 2 M Gross Weight N 13,3 M Net Weight N 13,3 O Unit of measurement C 3 M Total number of packages N 8 M Marks & Numbers C 300 M Number of loose packets N 8 O Number of containers N 2 O MAWB Number C 15 O HAWB Number C 15 O
CHA Licence Number: The Exporter, if directly filing the SB, this field shall have value ‘SELF’. Type of Shipping Bill: F-NFEI W-White Commercial G-Green D-DEEC White E-DEEC Green B-DEPB R-Re-export U-EOU White O-EOU Green C-EPCG White I-EPCG Green Exporter Class: P-Private G-Govt Category of SB: Valid for SB Type-‘F’ 01-Free Trade Sample 02-Diplomatic Goods, 03-Warrenty Replacement 04-Currency Chest, 05-Tourist Goods, 06-Defence goods, 07-Gift Parcel 08-Others Type of Exporter: R-Merchant Exporter F-Mfg. Exporter Authorized Dealer Code: Optional for SB Type ‘F’, mandatory for rest Nature of Cargo: C-Containerized Cargo CP-Containerized & Packaged cargo P-Packaged Cargo LB-Liquid bulk DB-dry bulk Gross & Net weight shall be in the same unit of measurement
Nature of cargo Total number of Number of Number of Packages Loose packages Containers
C to be given NULL to be given P NULL to be given NULL CP to be given to be given to be given LB & DB NULL NULL NULL
Net and gross weight or volume with unit of Measurement have to be given. MAWB/HAWB No. Valid for Air Cargo stations only. Number of Container Relevant for Sea and ICDs only. INVOICE
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. No. N 2 M Actual Invoice number C 17 M Invoice date Date Invoice Currency C 3 M Nature of Contract C 3 M Buyer Name C 35 M Buyer Address 1 C 35 M Buyer Address 2 C 35 O Buyer Address 3 C 35 O Buyer Address 4 C 35 O Freight Currency C 3 O Freight Rate N 8,5 O Freight Amount N 12,2 O Insurance Rate N 8,5 O Insurance Currency C 3 O Insurance Amount N 12,2 O Commission Rate N 8,5 O Commission Currency C 3 O Commission Amount N 12,2 O Discount on FOB rate in % N 8,5 O Discount Currency C 3 O Other deduction rate in % N 8,5 O Other deductions currency C 3 O Other deductions amount N 12,2 O Add freight C 1 M Packing charges N 12,2 O Exporter contract number C 30 O Nature of payment C 2 M Period of payment in days C 3 M Commission agent address C 75 M Exchange Rate N 7.2 M
Note : There should be at least one invoice in each Shipping Bill. Invoice Date : Should be within one year Nature of Invoice : CIF CF CI FOB Whether Unit Price include : B-Both Freight & Insurance (refer to field – Add freight) F-Fright I-Insurance N-Both Fright & Insurance not included Nature of payment : DP-Direct Payment AP-Advance payment, LC-Letter of Credit, DA-Delivery against Acceptance, NA-Not Applicable Period of payment : Shall be less than 180 days Freight : Freight is mandatory, if terms of invoice is CIF or CF Insurance : Insurance is mandatory, if terms of invoice is CIF or CI Currency : Freight, Insurance, Commission, Discount, Other Deductions, Packing charges Shall be in INR or Invoice Currency. For Freight, Insurance, Commission, Discount, other deductions can be given either in terms of rate (%) or in terms of amount. If amount is given, the corresponding currency code shall also be provided. ITEM
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 K Item Sr. Number in invoice N 4 M RITC Code C 8 M Description of the goods 1 C 40 M Description of the goods 2 C 40 O Description of the goods 3 C 40 O Unit of Measurement 3 M O Quantity N 11,3 M Unit price N 15,5 M Whether Licence item? (Y/N) C 1 M Whether drawback item? (Y/N) C 1 M Whether Cess leviable? (Y/N) C 1 M Whether DEPB item? (Y/N) C 1 M Unit of rate C 3 M No. of Unit N 8 O Whether any accessories C 1 M With item? (Y/N) RMV (in Rs.) N 10,2 M
The information about each item in the invoice has to be declared here and there should be at least one item in for an invoice. The explanation of the fields – quantity, unit, price, unit of measurement, unit of rate, number of units mentioned above are as follows: Let Ex.1 Quantity = 100 kgs Unit price per kgs = 10$ Ex.2 Quantity = 48 pcs Unit price per dozen = 5$ Invoice will be populated in the database as follows: Example 1: Quantity = 100 Unit of measurement = kgs Unit price = 10 No. of unit = 1 Unit of rate = kgs Total Value in FC = (quantity* unit price * fact) / no of unit Where fact = unit of measurement/unit of rate I,e fact = 1 kg/1kg I,e fact = 1 Soln 2. Quantity = 48 Unit of measurement = pcs Unit price = 5 No of unit = 1 Unit of rate = dozen Total Value in FC = (quantity * unit price * fact) / no of unit (Where fact = unit of measurement/unit of rate) (fact = 1 pcs/1 dozen; ie, fact = 1pcs/12pcs; fact = 1/12) QUOTA
Field description Field type Length
Job Number N 7 K Job Date Date K Sr. Number N 2 M Agency Code C 3 M Quota allocation number C 28 M Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M Expiry Date Date M
Agency Codes: A - AEPC; T - TEXPROCIL S - SRTEPC etc… QUOTA certificate information shall be provided for the items as per the policy. Quota certificate particulars issued by AEPC/Texprocil has to be furnished at the Item level. System will allow entry of the Allocation Number issued by the agencies for the items under respective HS Code Major Heads. Quota Allocation Number has to be provided in the following format only: Field Length: 28 Format : Country/Year/Region/Running No/Category/QTA/Token NO XX /X /XX /XXXXXX /XXXX /X /XXXXXX Ex : US/8/24/000001/341/1/000001 Country Code : Two digit Country-code Directory is provided by AEPC Country and Category : Provided by AEPC and other agencies Region Code : Region Code Directory as provided by agencies QTA : QTA will have values 1 or 2 The position of’/’ is fixed DOCLIST
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. number in invoice N 4 M Document type C 1 M Agency code C 3 M Document name C 50 M
Document type : Q-Quota, I-Inspection, L-License, C-Canalized, O-Others The list of paper documents to be produced at the time of examination of consignment by shall be entered in this table. DBK
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. number in invoice N 4 M DBK Schedule number C 10 M Drawback Quantity N 11,3 O
For Drawback Shipping Bill i.e. Type of SB=’G’ or ‘E’ or ‘I’ or ‘O’ there shall be at least one entry in this table and the field ‘Whether drawback item?’ should be equal to ‘Y’ in Table ITEM. Drawback quantity – as per unit of measurement mentioned in the DBK Schedule The value shall be given for the items where DBK calculation is depended on drawback quantity. EXCHANGE
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Century Code C 3 M Currency name C 20 O Unit in Rs. N 7,2 O Rate N 9,4 O Effective date Date O Whether standard currency (Y/N) C 1 M Bank name C 35 O
NOTE : For non-standard currencies the optional field become mandatory. For each Invoice with a different Currency there must be one entry in this table. Ex : The SB having three invoices, two are of USD and one is of DEM. There should be two entries in this table, one for USD and other for DEM. Currency description, Unit in Rs., rate, effective date, Whether Standard Currency, Bank name are required only for exports in non-standard currencies, other-wise these can be null. DEEC
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M Registration Number N 5 M Registration Date Date Item Serial Number in Part E C 10 M Item Serial Number in Part C C 10 M Quantity N 12,2 M Unit of measurement C 3 M Whether indigenous/imported C 1 M Sr. No. of the License N 2 M
For DEEC Shipping Bill i.e. Type of SB = ‘D’ or ‘E’ there shall be entries in this table and field ‘Whether Licence item?’ should be equal to ‘Y’ in ITEM table. For EPCG Shipping Bill i.e. Type of SB = ‘C’ or ‘I’ there shall be entries in this table and field ‘Whether Licence item?’ should be equal to ‘Y’ in ITEM table. Registration Number : Registration Number of the DEEC/EPCG License at Customs Sr.No. of the License : An item can be exported under more than one License. License Sr. No. has to be mentioned in this field (A running sequence number). Example 1: Invoice No. 1 Item Sr. No. 3 is being exported under DEEC scheme and under two License Registration Number 345 and 475. There shall be two records in this table for the item, one with License registration number 345 (Sr.No. of the License will be 1) and the other with License Registration Number 475 (Sr. No. of the License will be 2). Thus, the Sr. No. of the License is the sequence number of the license for an item. CESS
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M Cess Serial No. C 10 M Quantity N 11,3 O Sr. No. of the Cess Tariff N 2 M
If the reply for ‘Whether cess leviable?’ in ITEM table is ‘Y’, then there shall be entries in this table. Cess quantity - The field is mandatory, if the calculation is based on quantity. Unit of measurement as per Cess Schedule. Sr. No. of the Cess Tariff - An item can be export can attract Cess under more than one Cess Act. This field would indicate the sequence number of the Cess Acts for an export item. Example : An item, if attract cess under Spices Act and Agriculture Produces Act, this will have two records. One for (Spices Act) with Sr. No. of the Cess Tariff as “I” and the other with Sr. No. of the Cess Tariff as “2”. ITEMRAWMTRL
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M Raw material code N 2 M Quantity N 13,2 M (Raw Material Quantity)
For item, where drawback is dependent on raw material used, there shall be entries in this table. CESS
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M Description of accessories 1 C 50 M Description of accessories 2 C 50 O Description of accessories 3 C 50 O Description of accessories 4 C 50 O Description of accessories 5 C 50 O
Accessories with the export item shall be given in this table. Entries in this table shall appear only if field – ‘Whether any accessories with the item’ in the Table ‘ITEM’ is ‘Y’. APPENDIX
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M Appendix No. C 4 M DBK declaration C 4 M DEEC declaration C 4 M
For DEEC and DBK Shipping Bill i.e. Type of SB=’D’, ‘G’ or ‘E’ there should be entries in this table. DBK declarations : 1A, 1B, 4A, 4B DEEC declarations : 2A, 2B, 5A, 5B Condition 1A: That the export goods have not been manufactured by availing the procedure under rule 12(1) (b)/13(1)(b) of central excise rules 1994. Condition 1B: That the export goods have been manufactured by availing the procedure under 12(1)(b)/13(1) (b) of central excise rules 1994, in respect of materials permitted to be imported duty free under the relevant advance licence. Except the benefit under notification no 49/94-CE(NT) dated 22.09.94 Condition 1C: That the export goods have been manufactured by availing the procedure under 12(1)(b)/13(1) (b) of central excise rules 1944. Condition 2A: The export against this shipping bill is being made directly by the advance license holder. Condition 2B: The export against this SB is being made by third party(s) and an contractual agreement in this regard exists between the advance licence holder and third party. All the export documents are signed by both advance licence holder and exporter. In the event of any fraud, both will be severally and jointly responsible for the such fraud and liable for penal action. Appendix – III Condition 4A: That the export goods have been manufactured by availing the procedure under 12(1)(b)/13(1) (b) of central excise rules 1944. Condition 4B: That the export goods have been manufactured by availing the procedure under 12(1)(b)/13(1) (b) of central excise rules 1944. But we are not claiming dbk on the basis of all industry rates. We are/shall be claimed dbk on the basis of special brand rate in terms of rule 6 of the dbk rle 1995. Condition 5A: That the goods are not manufactured and or exported in discharge of export obligation against an advance license issued under duty exemption scheme (DEEC) vide relevant import and export policy in force. Condition 5B: That the goods are manufactured and are being exported in discharge of export obligation under the DEEC. In terms of notification No. 79/95-cus or 80/965-cus both dated 31.03.95 or 31/97 dated 1.4.97, I/we are claiming drawback of only the central excise portion of the duties on inputs specified in the drawback schedule. Condition 5C: That the goods are manufactured and are being exported in discharge of export obligation under DEEC. But we are claiming brand rate of drawback fixed under rule 6 or rule 7 of DBK rules 1995. DEPB
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M Group Code C 2 M Item Code C 10 M Quantity N 11.3 M
For DEPB Shipping Bill i.e. Type of SB=’B’ there shall be at least one entry in this table and depb_item should be equal to ‘Y’ in Table ITEM. Accounting Unit of the quantity DEPB shall be as per the DEPB directory. System will automatically select the rates, accounting unit, value restrictions as per the directory. DEPBPARENT
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M Group Code C 2 M Item Code C 10 M Quantity N 11.3 M
Entries in this table shall appear only for those DEPB items, whose credit calculation is dependent some other item. Ex: Group Code : 62 Item Code : 37(A) Public Notice No. : 001/99 Item Description : Formulations Rate of credit is 15% The item – Intravenous injections of Bulk Drugs for which specific DEPB rate has been notified. For item under Group Code – 62, Item Code – 37(A), the credit rate is dependent on bulk drug used, say – Amoxyllin Tryhydrate, whose Group Code is 62 and Item Code is 10. The rate of credit for Amoxyllin Trihydrate is 20%. Then the rate of credit for the item of export will be 15% of 20%. The information of the parent item used in the item of export item shall be given in this table. AR4
Field description Field type Length
Job Number N 7 K Job Date Date K Invoice Sr. Number N 2 M Item Sr. Number in invoice N 4 M AR4 Number C 17 M AR4 Date Date Commissionerate C 20 M Division C 20 M Range C 20 M Remark C 20 M
The AR4 Details are to be declared in this table. This information is optional. PACKING_LIST
Field description Field type Length
Job Number N 7 K Job Date Date K Package group Number N 2 M Packing Number – From N 5 M Packing Number – To N 5 M Packing Code C 3 M
The details of the packages have to be given in this table. This information is mandatory incase the Annexure C details are entered at the Service center. The information about the packages has to be given as follows : 1 Nature of Cargo = CP Number of packages in the container = 100 Number of loose packages = 20 Packing particulars of all the 120 packages has to be given 2 Nature of Cargo = C Number of packages in the container = 80 Packing particulars of all the 80 packages has to be given. 3 Nature of Cargo = P Number of loose packages = 50 Packing particulars of all the 50 packages has to be given. 4 Nature of Cargo = LB or DB There will be no package details in the table. EOU
Field description Field type Length
Job Number N 7 K Job Date Date K IE Code of the EOU C 10 M Branch Sr. Number in IE N 2 M Examination Date Date Examining Officer Name C 30 M Examining Officer designation C 30 M Supervising Officer Name C 30 M Supervising Officer designation C 30 M Commissionerate C 20 M Division C 20 M Range C 20 M Item Values Verified by Examining Officer (Y/N) C 1 M Sample forwarded (Y/N) C 1 M Seal No. C 100 M
Information regarding the EOU report (Annexure C1 particulars) has to be given in this table. This information is optional. STUFF
Field description Field type Length
Job Number N 7 K Job Date Date K Factory stuffed (Y/N) C 1 M Sample accompanied (Y/N) C 1 M Seal Number C 20 O
Parameters – Factory stuffed and Sample accompanies is relevant for Sea and ICD stations only. For Air Cargo sites the values will be NULL for these parameters. If Factory stuffed is ‘N’ no information is to be provided for the field – ‘Sample accompanies (Y/N)’. Parameter – Seal Number is Relevant for Air Cargo stations only. For Sea and ICD stations the value would be NULL for this parameter. ROTATION
Field description Field type Length
Job Number N 7 K Job Date Date K Rotation Number N 7 M Rotation Date Date
The Table is relevant for Sea Customs Stations only. This information is mandatory in case Annexure C information is provided at the Service Center. The information needs to be given only if the consignment is booked against a Rotation Number. CONTAINER
Field description Field type Length
Job Number N 7 K Job Date Date K Container Sr. Number N 1 M Container Number C 11 K Container Size C 3 M Excise Seal No. C 15 M Seal Date Date
The Table is relevant for Sea Customs Stations and ICDs only. The details of the containers are declared in this table. Structure of the Shipping Bill message From : CHA/EXPORTER to Customs Document type^] User id^]Custom House Code^]User Job No.^] 3.4 SB Mandatory ………………. INVOICE Mandatory ………………. ………………. ITEM Mandatory ………………. ………………. QUOTA ; ………………. ………………. DOCLIST ; ………………. ………………. DBK ; ………………. ………………. EXCHANGE ; Mandatory ………………. ………………. DEEC ; ………………. ………………. CESS ; ………………. ………………. ITEMRAWMTRL ; ………………. ………………. ITEMACCESS ; ………………. ………………. APPENDIX ; ………………. ………………. DEPB ; ………………. ………………. DEPBPARENT ; ………………. AR4 ………………. ………………. PACKING_LIST ………………. ………………. EOU ………………. ………………. STUFF ………………. ………………. ROTATION Valid for Sea Customs only ………………. ………………. CONTAINER Valid for Sea Customs and ICDs only ………………. ………………. Note : Document Type - ICSBSB User ID - User Id on ICES Customs House Code - Customs House Code where the document is to be submitted Ex: Delhi ACC - ICNDP Delhi ICD Tuglakabad - ICTKD… User Job No - User defined document number Validation checks performed in floppy submission procedure Table SB 1. Duplicate Submission of JOB by same CHA 2. Validity of the CHA and IE Code 3. Type of SB 4. Exporter Category 5. Exporter Type 6. Category SB, incase of NFEI SB 7. Type of SB, if not type not in NFEI (F) then check for Exporter’s bank account number for Foreign Exchange remittance. 8. SB Type = G/ E/ I/ O then check for DBK Account No. 9. Country of consignee code 10. Port of discharge code 11. Port of loading 12. Country of destination Table INVOICE 1. Existence of item table for the invoice 2. Nature of Payment 3. Period of payment 4. Rate of exchange 5. Invoice currency code in the directory 6. Validation of currency codes 7. Nature of contract Table ITEMS 1. SB Type = G/E/I/O then, check for the entry in DBK table. 2. SB Type = D/E/I/C then, check for the entry in DEEC Table 3. SB Type = B, then check for the entry in DEPB table. 4. SB Type = D/E/I/O, then check for license Registration Number and Date 5. RITC Code 6. Code for Unit of measurement 7. Unit of rate 8. Validation on Quota Allocation Number Country directory Allocation Year Region directory Serial Number of SIX(6) digit Token Number of SIX(6) digit Category directory Quota Country or not Table CESS 1. Whether cess serial no is present in the directory or not. If present in the directory then, select the duty rates. Table DEEC 1. Registration Number and date 2. Quantity is greater than Zero or not 3. Item is Imported or indigenous 4. Quantity unit code 5. Serial no. in Part E in License database 6. Items of import (Part C) in License database Table DEPB and DEPB PRNT 1. Group code and item code in DEPB Schedule Directory 2. DEPB claim type (2,4,5) Table DBK and ITEMRAWMTRL 1. DBK Serial No. in Draw Back Schedule, if found the replace the Draw back rates. 2. DBK Flag (4,6,7) Raw material code in raw material table/whether applicable. General Validation 1. FOB Value is greater than Zero or not 2. Type of SB = G/E/O/I, then DBK value is greater than Zero or not. There should at least one entry in Table DBK.

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